The process of document signing used to take considerable time. It required printing the document, followed by manual signing, then scanning and sending it via email. All of these required extensive time, which resulted in delays. People can now quickly fill and sign documents, using their mobile phones. Digital signature software enables users to execute signatures from any location at any time.
This article outlines the advantages of digital signing, as well as the procedures and steps required for executing legal digital signatures on mobile devices.
Why Sign Documents on Mobile?
1. Convenience
Signing documents the conventional way takes time. The process requires you to print the document for signature with a pen and then scan it for return, consuming valuable work time. Signing through mobile devices enables you to execute document signatures seamlessly.
An internet connection serves as the only requirement to use this service. Using mobile signing on mobile systems enables users to work more efficiently, allowing businesses to streamline their operations and prevent delays. With digital signatures your team performs tasks more quickly; this solution eliminates the need for printing, scanning and physical mailing of papers.
2. Enhanced Security
Mobile digital signature solutions offer top-tier security. Your signed documents remain protected through encryption, ensuring that hackers cannot access your data. Each document contains a system generated history, with information about document signatures and their timestamps. The proper signing authority is authenticated through multifactor authentication methods.
Additionally, digital signatures protect file integrity, by overcoming the vulnerabilities of paper documents, which can quickly disappear or become damaged without a tracking system in place. Studies have shown that implementing electronic signatures helps organizations decrease the likelihood of filing losses by up to 66%.
3. Legally Binding
Serving both convenience and legal purposes, electronic signatures have gained widespread acceptance in various nations. The law recognizes legally binding electronic signatures, including the U.S. Electronic Signatures in Global and National Commerce (ESIGN) Act and the European eIDAS regulation.
The validity of a document signed through a smartphone is equivalent to that of a document signed with pen and paper. The court acknowledges eSignatures as valid, when identity verification methods are correctly used and the documents remain unmodified. Your mobile device enables you to sign documents legally, in the same manner as a paper signature.
4. Accessibility
Mobile document signing provides accessibility for individuals who face challenges using traditional writing implements. Voice commands, screen readers and stylus input improve interaction. Mobile friendly signature tools ensure that everyone, regardless of ability, can participate fully in digital contract signing activities without assistance.
In other words, users can complete all tasks using their mobile devices. This way technology demonstrates its ability to develop environments that include all users, through its innovative capabilities. Mobile signing offers equal access and convenient service to users, both in their homes and when they are on the move.
How to Sign a Document on a Mobile Device
Signing a document on a mobile phone is simple. The procedure varies, based on the app that you use, but the steps remain the same:
Step 1: Choose an eSignature Solution
There are various ways to sign documents on mobile devices electronically:
- PDF Editors – Programs that offer users a straightforward way to sign PDFs
- Google Docs – Offers built-in functionality for adding digital signatures
- Microsoft Word – Has a “Draw” function for electronic signing of Word documents
- eSignature Apps – Specialized electronic signature services, offering advanced features such as customizable contract forms, encryption and cloud storage
Step 2: Import the Document
Open the chosen app and import the document from your device storage, email or cloud storage (e.g., Google Drive or Dropbox).
Step 3: Add Your Signature
- A signature can be drawn with your finger or a pen.
- Upload a picture of your signature.
- Type your name, and the app will generate a digital signature.
Step 4: Position and Resize
Place the signature in the correct field in the document and resize it accordingly.
Step 5: Save and Share
Save the signed document as a PDF or in another format, and share it via email or cloud storage.
Benefits of Using eSignatures on Mobile Devices
- Signing on the Go: eSignatures through mobile devices enable users to execute documents from any location at any time. Users do not require printing or scanning equipment. Remote workers and busy professionals can enhance their productivity and expedite the contract approval process through this system.
- Secure Signatures: The encryption standards in eSignature applications protect both your business information and data from potential risks. The encryption technology protects your data from unauthorized hackers. The security of eSignatures surpasses that of documents stored on traditional paper formats.
- Environmental Sustainability: The implementation of eSignatures eliminates the need to print, mail or store documents physically. The system leads to reduced paper waste, together with decreased carbon emissions. Businesses can quickly implement this system, supporting environmental sustainability.
Key Considerations for Mobile Signing
When selecting an eSignature solution, you need to evaluate these important points first:
Legality
Verify that the eSignature platform upholds all applicable laws at the national and international levels. The solution enables your documents to become legally enforceable and court admissible, when necessary. Ensure that you only choose electronic signature services that meet all legal requirements to create legally binding electronic signatures.
Security Features
Your phone requires secure measures for document signing activities. Look for digital signature solutions that include encryption, audit trails and safe access protocols. Security features present in electronic signatures protect your information, along with defending against data fraud attempts and unauthorized platform access.
Integration
Selecting a platform that integrates with your existing tools will enhance your document management experience. The platform needs to establish seamless connections with both Google Drive and Dropbox, as well as comparable storage solutions. Mobile device operations become faster, smoother and more convenient with this feature.
Conclusion
Modern document handling benefits from mobile eSignatures, as they offer speed, security and legal compliance. Smartphone users have access to digital signatures at any time and from any location, resulting in reduced delays and increased productivity. Contact PDF E-Sign for an efficient digital solution that matches your mobile signing requirements.